Loudoun County School Board members had planned to approve their fiscal 2015-2020 Capital Improvements Program at their regular business meeting Dec. 10.
It became apparent as they discussed the much needed renovations and addition at Broad Run High School they needed more time and information from school staff.
School staff presented new information to the School Board with the projected costs to implement the Broad Run project into the fiscal 2015 CIP.
The total project cost was projected at more than $24.6 million. As it was originally planned the cost would have been more than $16.4 million.
Staff added a window replacement, new restroom for the stadium, team building for the stadium, an orchestra room, a new school interior upgrade, updated auditorium and roof replacement to make the total cost increase $10 million.
Kevin Lewis, assistant superintendent for Support Services, explained why the additional items were brought into the overall scope of the Broad Run project.
“After our last meeting we went back through and evaluated the Broad Run High School renovation project with respect to some comments from board members as well as from the public,” Lewis said. “The things in the additional scope are items or things that were discussed and we have gone back and added those to the project so we can have that discussion with you here tonight.”
Additionally, staff offered some insight into other parts of the project that had been previously discussed; offering those as optional items to add.
One of those items was the removal of the turf practice field from the original plan. Staff also priced out the cost of removal of the bus fueling depot and its replacement with an additional 80-space parking lot.
Superintendent Ed Hatrick also added that these items were suggested after looking at the Loudoun Valley renovations as well.
“After taking comments from parents, we also took a look at Loudoun Valley and what we are planning to do there because Loudoun Valley and Broad Run are twin schools,” Hatrick said. “For example we fixed up Loudoun Valley and are adding an orchestra room and we had not included that at Broad Run, but the orchestra program everywhere is exploding. Our goal was to make sure somebody doesn't come back two or three years from now and say 'oh why didn't you do this.'”
Much of the discussion Dec. 10 centered around the removal of the bus fueling depot and its subsequent cost. The moving and removal of the fueling area would cost the county just less than $3 million.
One of the main issues school board members were wrestling with was the fact they currently do not have another site available to put the gas pump. It also affects county vehicles as well because police and fire vehicles also use the pump.
“For clarification when we dismantle this bus fueling area, are we moving those services to an area that is also captured within the CIP,” Jeff Morse (Dulles) said.
After hearing there has not been another site identified as of yet.
According to Hatrick, the School Board is looking at a piece of property that could accommodate it in their closed sessions.
“I would recommend we tie those two together because it doesn't make any sense for us to go through this exercise if the other piece on the CIP is not approved as well. We need a bus refueling depot relocated before we can tear this one down,” Morse said.”
The additional parking that would be available to students is approximately 80 more spaces. Broad Run currently has 551 parking spaces for students and staff.
The additional spaces would put Broad Run into the range of other 1,600 student schools in the county like Stone Bridge who has 632 spaces available.